Registration


Registration is closed.

The SETAC 6th World Congress/SETAC Europe 22nd Annual Meeting is open to all, presenters and non-presenters. Note that considerable discounts are offered to SETAC members. If you are not yet a SETAC member, you may opt to become a member, thus saving at least 200 € on your meeting registration!

Online registration will be open till early May 2012. Early registration fees are available until 15 March 2012. After this date, the increased fees are due, also for presenters. A registration desk will also be set up at the conference centre for on-site registration.

Note that accepted abstracts from presenters not having registered by 15 March 2012 will be cancelled and excluded from the programme and abstract book.

Registration fees for the meeting are structured as follows:

  • Early registration fee: register by 15 March 2012 AND pay by 25 March 2012;
  • Late registration fee: register by 2 May 2012 AND pay by 9 May 2012;
  • On-site registration fee: register and pay on-site. An on-site administration fee will be added of € 50 (regular) or € 25 (student / LIC / LUMIC / one day).

    Special reductions are offered to:

  • SETAC Members. Not yet a SETAC member? You may opt to become a member by registering at the ‘combi’ fee (1 year SETAC membership + meeting registration);
  • Students (BSc, MSc and PhD students; confirmation of student status required);
  • Participants from “Low Income Countries” (LIC) and “Lower and Upper Middle Income Countries” (LUMIC) as defined by the World Bank.

    Registration fees are as follows:

    Early registration
    - by 15 March
    Regular Student LIC* + LUMIC**
    (Regular & students)
    *LIC = Low Income Countries as defined by the World Bank
    **LUMIC = Lower & Upper Middle Income Countries as defined by the World Bank
    SETAC Member

    € 499

    € 220

    € 220

    Combi (SETAC memb. + reg.)

    € 619

    € 260

    € 245*

    € 260**

    Non-member

    € 709

    € 325

    € 325



    Late registration -
    from 16 March - 2 May
    Regular Student LIC* + LUMIC**
    (Regular & students)
    *LIC = Low Income Countries as defined by the World Bank
    **LUMIC = Lower & Upper Middle Income Countries as defined by the World Bank
    SETAC Member

    € 649

    € 286

    € 286

    Combi (SETAC memb. + reg.)

    € 769

    € 326

    € 311*

    € 326**

    Non-member

    € 859

    € 391

    € 391

    Registration fees include meeting attendance, coffee breaks, 4 lunches, welcome reception on Sunday, printed programme book and electronic version of abstracts (short + extended).

     

    On site registration -
    after 2 May
    Regular Student LIC* + LUMIC**
    (Regular & students)
    *LIC = Low Income Countries as defined by the World Bank
    **LUMIC = Lower & Upper Middle Income Countries as defined by the World Bank
    SETAC Member

    € 699

    € 311

    € 311

    Combi (SETAC memb. + reg.)

    € 819

    € 351

    € 336*

    € 351**

    Non-member

    € 909

    € 416

    € 416


     
    One day only 
    Regular
    Student/LIC/LUMIC
    member
    non-member
    member
    non-member
    by 2 May 2012

    € 325

    € 430

    € 143

    € 196

    on site in Berlin

    € 350

    € 455

    € 168

    € 221

    If you wish to register for one day only, please complete this one day registration form and return it to the SETAC Europe office.

    Registration and cancellation policy:

    • One online registration must be completed by each attendee. We strongly prefer payments by credit card (details of the card can be submitted during the online registration or sent by fax to the office). Payments can also be made by bank transfer. Cheques will not be accepted!
    • Payment terms: In order to be eligible for the early registration fees the payment MUST be received by 25 March 2012. If payment is received after this date, the increased fees are due. All payments must be received prior to the conference date.
      In case you have not received a receipt from us before the conference date we kindly ask you to bring the proof of payment to the meeting. In case no payment was received and no proof of payment can be shown, the registration fee MUST be paid on site!
    • After 2 May 2012, only on-site registration is possible.

    Cancellation terms:

    • If you cancel by 5 April 2012, a cancellation fee of € 50 will be charged or in case of refund, deducted from the already paid amount. Cancellations must be received in writing by mail or fax.

    • No refunds will be made for any reason for cancellations received after 5 April 2012. If you cancel your registration but have not paid yet, the outstanding amount will still be due. Paid no-shows will receive all materials covered by their registration fees upon request.

    • SETAC Europe reserves the right to cancel any of the above mentioned events if there are not enough participants. In case of event cancellations, a refund will be done.

    Registrations are non-transferable.

    Visa requirements

    Visa requirements for entry into Germany vary by country. Citizens of European Union countries, the United States, Canada, and several other countries can visit Germany without a visa. The German Federal Foreign Office website has details of Visa Regulations for Germany, including a list of countries whose citizens require an entry visa. The website also contains a section on Frequently Asked Questions (FAQ) concerning visas for Germany. Note that it may take several weeks for your visa application to be processed so attendees should apply for a travel visa as early as possible!

    If you require an invitation letter from SETAC to support your visa application please contact the SETAC Europe office. Note invitation letters can only be sent to delegates and speakers who have registered and paid their registration fees in advance. Invitation letters should be requested before 1 May 2012, after this date no invitation letters can be sent.

    Questions on registration?
    Please check the Frequently Asked Questions before contacting SETAC Europe.

    < < < REGISTER HERE > > >